This policy explains how and when www.ovavo.nz collects personal information, what we do with it and your right to see or change it.
The policy also covers the domain name management portal and the design system. We do not use, share or transfer personal information in connection with the site except as set out in this policy, or as otherwise set out somewhere on the site (including in terms linking to the site).
Collection, storage and use of personal information
No need to disclose personal information
You can use the site — including completing user research tasks — without disclosing any personal information.
Your disclosure of personal information
You may choose to disclose personal information to us when you give feedback or in submission forms. This information can be viewed by site administrators, certain OVĀVO staff and sometimes third-party contractors who administer or work on the site, or who work on special projects with us.
Do not send us sensitive personal information or include any sensitive personal information in submission forms.
Holding of information
If you provide personal information, it is held by OVĀVO. It may be shared with third-party contractors to the extent necessary for them to administer or work on the site, or to work on special projects with us.
Email addresses are not made available to the public. Unless required by law, we will not publicise the names or email addresses of individuals who provide feedback to us or who provide us with submission forms without their consent.
Use of personal information
We will only use personal information provided to us for the purpose of:
- administering, evaluating and improving the site
- improving our services, and
- communicating with you, including responding to your feedback and information provided in submission forms.
Feedback is important and is used to evaluate and improve the site. If you provide feedback by email, that feedback is sent to appropriate OVĀVO staff. We may pass on relevant comments to other people within OVĀVO who administer or contribute content to the site. This could include your email address and other identifying information that you have provided.
If you provide us with a submission form, that submission form will be sent to appropriate public sector staff. We may pass on relevant content from that submission form to other people within OVĀVO, other government agencies or third parties who administer or are participating in the particular project or consultation that the submission form relates to. This could include your email address and other identifying information.
Statistical information and cookies
Statistical information collected
A cookie is a piece of code that creates a file on your computer to track the pages that you view on our website.
The information Google Analytics collects includes:
- the first three parts of the IP address of the device
- the pages accessed on our site and the links clicked on
- the date and time the site was visited
- the referring site (if any) through which you clicked through to this site
- the operating system (for example, Windows 7 or Mac OSX) on the device used
- the type of web browser used (for example, Internet Explorer or Mozilla Firefox)
- other incidental information such as screen resolution and the language setting used.
Use of statistical information
This site generates persistent session cookies (that is, they have an expiry date and are removed on that date) for the purpose of monitoring site usage. The cookies do not collect personal information. You can disable them or clear them out of your web browser without affecting your ability to use the site.
Records and disclosure statement
Public records, official information and parliament
Your emails and contributions to the site may constitute public records and be retained to the extent required by the Public Records Act 2005. OVĀVO may also need to disclose those materials under the Official Information Act 1982 or to a Parliamentary Select Committee or parliament in response to a parliamentary question.
Correcting your personal information
Under the Privacy Act 2020, you have the right to access and ask us to correct any of your personal information provided to OVĀVO in connection with your use of this site.
Contact us if:
- you would like to see or change your personal information OVĀVO has stored, or
- you have any concerns regarding your privacy.
OVĀVO may require proof of your identity before being able to provide you with any personal information.
If you have a privacy complaint about OVĀVO
If you have any concerns about how OVĀVO manages your personal information, you may contact:
If you are not satisfied with our response to any privacy-related concern you may have, you can contact the Privacy Commissioner and request a review.